Maximize Medical Congress ROI
Present content at your booth, scan attendee badges, capture qualified leads with custom forms, and sync to CRM—all while working offline when conference WiFi fails.
Why Most Congress Leads Go Nowhere
You invest $50,000+ in booth space, yet most leads disappear in the chaos
Lead Capture Chaos
Reps collect business cards, lose them, forget who was interested in what. Manual badge scanning means leads sit in a queue for days.
Unreliable WiFi
Conference WiFi fails when you need it most. Can't present content, can't sync data, can't capture leads—booth becomes useless.
Manual Data Entry Hell
After congress, reps spend hours typing leads into CRM. By the time follow-up happens, HCPs have forgotten your booth.
From Booth Conversation to CRM in Seconds
Present content, scan badges, qualify leads, and sync to CRM—all offline
Badge Scanning (12+ Systems)
Scan attendee badges instantly with any major lead retrieval provider
Custom Qualification Forms
Capture interest level, specialty, practice details, and MIRF requests
True Offline Mode
Full functionality without WiFi—content, scanning, forms, everything works
Auto-Sync to CRM & IRMS
Automatic sync to Salesforce, Veeva, or Medical Affairs systems like Anju IRMS
How It Works at the Booth
The complete workflow—from presentation to CRM sync—in under 2 minutes
Present Content
Show HCP or surgeon your latest clinical data, videos, or product specs on iPad
Scan Badge
Immediately scan their conference badge—contact info captured instantly
Qualify Lead
Fill custom form: interest level, specialty, follow-up needs, MIRF requests
Auto-Sync
When back online, all leads sync to CRM or Medical Affairs systems automatically
Total time: Under 2 minutes per lead. Zero manual data entry.
Real Congress Success Stories
47 Qualified Oncologist Leads in 3 Days
Context: Oncology rep team at ASCO annual meeting with new immunotherapy
Challenge: Scan 47 oncologist badges at booth, capture interest in specific tumor types, identify hot leads for immediate follow-up
Solution: For each HCP: scan badge → qualify with custom form (tumor types of interest, practice size, current treatment protocols) → capture MIRF requests → all data stored offline
Result: 47 contacts synced to Veeva CRM automatically. 12 hot leads followed up within 48 hours. 26% conversion rate.
Badge Scanning at ASCO Booth
Screenshot: Rep scanning oncologist badge with iPad running Mobile Locker app
$4.2M Pipeline from Single Trade Show
Context: Surgical device company demonstrating minimally-invasive tool at MD&M West
Challenge: Conference WiFi down for 4 hours. Need to present surgical videos, scan 89 badges from surgeons and OR directors, capture technical questions
Solution: Everything works offline—content presentations continue, badge scanning unaffected, qualification forms filled, MIRF requests captured. Auto-sync to Salesforce when back at hotel.
Result: 89 qualified leads. $4.2M pipeline generated. Sales manager sees all leads in morning report.
MD&M Booth Offline Presentation
Screenshot: Surgical video presentation with lead capture form on iPad
23 KOL Engagements, 5 Publication Requests
Context: Medical Science Liaison at ACC presenting Phase 3 cardiovascular outcomes data
Challenge: Scan 23 KOL badges, capture specific research interests, document MIRF requests for publications, sync to Anju IRMS case management system
Solution: Custom MIRF form captures: research focus, publication requests, clinical trial interest, advisory board potential. Data syncs to Anju IRMS for medical information team tracking.
Result: 23 KOL relationships initiated. 5 publication requests tracked in IRMS. 4 converted to advisory board members.
ACC Medical Affairs MIRF Capture
Screenshot: MSL capturing MIRF request with custom form after badge scan
Works With 12+ Lead Retrieval Systems
Purchase the developer kit and turn every iPad and iPhone at your booth into a badge scanner
No scanner rental needed: The Mobile Locker app itself becomes the badge scanner—everyone at your booth can capture leads with their iPad or iPhone.
Same app, every congress: No learning curve for different scanner apps. Use the Mobile Locker app you already know.
Immediate, real-time sync: Data captured instantly to Mobile Locker and your CRM/IRMS—not waiting for end-of-event data dump.
Act immediately: Send "thank you" emails or "let's schedule a call" messages while the conversation is still fresh.
American Tradeshow Services
Capture Technologies
CompuSystems
Cvent
Experient
ExpoLeads
ExpoLogic
FieldDrive
qConnection
Showcare
TPNI engage
XPress Leads
No Lead Retrieval System? No Problem.
Business Card Scanning with OCR: Take a photo of any business card—Mobile Locker automatically extracts name, title, phone, email, and address. Perfect for smaller congresses without lead retrieval, or when you just need to quickly capture someone's information.
See How Business Card Scanning WorksEverything You Need for Congress Success
Badge Scanning (12+ Systems)
Purchase developer kit once—turns every iPad and iPhone at your booth into a badge scanner. Works with 12+ lead retrieval providers. Everyone can scan leads, not just one or two devices.
Business Card Scanning (OCR)
Take photo of any business card, OCR automatically extracts name, email, phone, title, company. Perfect when smaller congresses don't have lead retrieval systems—or when you just need to quickly capture someone's contact.
Learn more about business card scanningTrue Offline Mode
Full functionality without WiFi—content presentations, badge scanning, qualification forms, note-taking. Unlike Veeva CLM.
Custom Qualification Forms
Capture interest level (Hot/Warm/Cool), specialty, practice details, follow-up needs. Custom fields for your qualification criteria.
Auto-Sync to CRM & IRMS
All leads automatically sync to Salesforce, Veeva CRM, or Medical Affairs case management systems like Anju IRMS. No manual data entry.
MIRF Capture for MSLs
Medical Information Request Forms for scientific inquiries. Capture HCP questions, link to contacts, track response status in Medical Affairs systems.
Congress Spaces: Share Content via QR Code
Create custom web pages for each event, print QR codes for your booth poster—attendees scan to access all your congress content
No IT Required—Self-Service
Your ML administrator builds Congress Spaces in minutes—hosted on Mobile Locker, no IT involvement needed. Tailor shared content for each event—ASCO gets oncology materials, MD&M gets device demos.
Print QR Code on Booth Poster
Generate unique QR code for each congress. Print on posters, table tents, handouts. Attendees scan with phone to access all your booth content instantly.
Compliant & Trackable
Automatically includes Important Safety Information, disclaimers, and pharma compliance requirements. Track QR code scans, page views, content downloads—all attributed to specific events.
Congress Space QR Code
Example: Booth poster with QR code leading to ASCO 2025 Space
Real-World Example: ASCO 2025 Booth
Oncology company creates "ASCO 2025" Space with Phase 3 trial data, PI deck, efficacy videos, and safety profiles. QR code printed on 24×36" booth poster. 127 attendees scan QR code over 3 days. Analytics show most-viewed content: efficacy video (89 views), safety data (67 views). Company immediately follows up with interested HCPs, sharing exact content they viewed.
Result: 127 engaged leads identified, 34 scheduled follow-up calls, all tracked to ASCO booth QR code
Proven at the Industry's Biggest Events
Pharmaceutical
- ASCO (American Society of Clinical Oncology)
- ACC (American College of Cardiology)
- ADA (American Diabetes Association)
- AAN (American Academy of Neurology)
- ASH (American Society of Hematology)
- ESMO (European Society for Medical Oncology)
Medical Devices
- MD&M West (Medical Design & Manufacturing)
- MEDICA (World's Largest Medical Trade Fair)
- AAOS (American Academy of Orthopaedic Surgeons)
- Arab Health (Middle East's Largest Healthcare Event)
- RSNA (Radiological Society of North America)
Diagnostics
- AACC (American Association for Clinical Chemistry)
- ASM Microbe (American Society for Microbiology)
- ECCMID (European Congress of Clinical Microbiology)
"Offline Access is AWESOME!!! Sounds Streamlined and Seamless!"
Ray G., Mobile Locker Customer
Dominate Your Next Congress
From booth presentation to CRM sync—all offline. See how Mobile Locker transforms medical congress lead capture.
Proven at ASCO, MD&M, MEDICA, AAOS, and 50+ major life sciences events